• The Melbourne District Veteran Golfers Association Inc.

  • Annual General Meeting - Urgent

  • We are still facing uncertainty when golf can resume and whether we can hold our AGM on a ‘face to face basis’. It seems more likely that we will need to conduct the AGM via ‘computer link’.

    The purpose of this email is to prepare for the likelihood of an AGM via ‘ computer link’. Attached you will find a copy of the Annual ReportNotice of Business for the AGM and Proxy form with details of resolutions to be presented.

    The form can be filled out either on line (it currently does not work on mobile platforms) and emailed or printed – Proxy Form 2020

    It is essential that you complete the proxy form and return it in accordance with the instructions for completion Our rules require us to have at least 10% of our membership voting at the meeting (in person or via computer), or completing and returning a proxy form.

    You will see from the matters to be voted upon that we are seeking agreement to reduce our annual fees and grant life membership to long serving members who have demonstrated a significant contribution and commitment to the MDVGA. Should a change of circumstances occur and you ‘attend’ the AGM in person or via computer, any proxy form submitted would be withdrawn. Without your cooperation in returning the completed form we will be facing major problems in meeting our legal obligations including our constitution and rules and in meeting expenses in the foreseeable future.

    Thank you in anticipation of you completing and returning the proxy form as soon as possible. Ideally we would like the Proxy Forms returned by Wednesday 15th September to allow time for recording & processing.